ACCOUNTS ADMINISTRATOR-(4 POSTS)Reprting Line: Account payable Supervisor/Controller
Rotational status:Residential
Location:Dar es salaam office
KEY RESULT AREA/ESSENTIAL FUCTIONS
1.EMAIL CONTROL
i. Receives invoices.delivery notes,orders,Debit notes,Credit notes and statements from suppliers or sites via E-mail
ii. Generic E-mail addresses must be controlled on a daily basis
iii. Print all documentation from e-mail
iv. Queries via e-mail must be followed up and reply bak to the supplier or sites
v. Follow up any requests from site or suppliers and reply as soon as possible
vi. E-mails or documents regarding change of business details or banking details should be fowrded to the following e-mail address:apmanagement@africanbarrickgolg.com
vii. Tick the mail for completeness
2.VALIDATION OF INVOICES.
i. Verify all the relevant information in terms of procedures including:legal entity,address,valid tax invoice,unit price,order number,quantity,currency,vat and withholding tax,where applicable
ii. Ensure that local Tnazanian suppliers adhere to the tax law by using the Electronic Fiscal Device System
iii. Examine invoices for special arrangements eg. Pre-payment,penalties for late payment and discounts for earl payments.Processs payments urgently if necessary to prevent penalties and take advantage of discount whenever possible
iv. Negotiates early payments of invoices with creditors for a discount in terms of departmental guidelines in cases when creditor urgently require payment of invoices
3.RELIABLE AND ACCURATE PROCESSING
- i. Perform three way match;order,quality and price,on invoice to GRNI or Pronto system to ensure 100% matching
- ii. Invoices captured with a non Purchase Order should be approved by HOD and as per non PO policy
- iii. Capture all required information fro processing payments of invoices in trms of accounting system.This system validates information and indicates inforamtion rejected
- iv. Submit invoice to correct vendor number to ensure accurate payments
- v. Determines sales tax implementations,i.e.zero rating 14% for SA Suppliers,not registered for VAT,18% for Tanzanian suppliers,and correct WHT percentage on each invoice.If requirements are not met,Discuss the matter with respective credit or Tax Manager and resoulve the issue
- vi. Adheres to deadlines or payments to ensure that expenditure can be well managed
- vii. If there is a query on the invoice and the invoice cannot be processed,log the query on the AP Query Management system and forward to responsible person to solve the query.
viii. The outstanding queries logged should be followed up on weekly basis to ensure it is resolved sa quickly as possible
- ix. Ensure to dedct any back charges
PROFESSIONAL AND INTERPERSONAL DETAILS
Education:
- · Diploma in Bookiping
- · A Degree in Accounts will be an added advantage
Experience Requirements:
- · Minimum 2-3 years experience in related field
- · Good knowledge of Pronto Application
- · Superior Organizational,analytical and communication skills
- · Highly motivated,able to work independently,yet be a team
- · Ability to travel out on a periodic,as needed basis
Special Attributes
- · Experience in resource/mining sector would be highly desirable
- · Excellent verbal and written communication and prsentation skills
- · Strong interpersonal skills-ability to work closely with people at all levels of the orfainization and facilitate the implementation of corrective action
- · Willing to travel to other locations
- · Profiency in Team Mate,Ms World,Excell and PowerPoint
- These positions will attract a cmpetitive salary package which include excellent benefts
Applicants are invited to submitt their resumes(indicating the position title in the subject heading) via e-mail to:applydar@africanbarrickgold.com
Please forward your applications before 13th February 2014
Source:Dailynews 6th Feb 2014